Data Entry Coordinator

San Diego, CA 92121

Employment Type: Contract Job Category: Clerical Job Number: 46519 Pay Rate: 16.5

The primary purpose of this position is to provide data entry/clerical support to the Finance Department in the completion of tasks required to support team and department goals and objectives.

Location: Sorrento Valley - San Diego, CA 92121

Schedule: Full Time M-F 7am - 4pm

Pay: $16.50/hr

Requirements:

  • High school diploma required.
  • Minimum one year general office experience including administrative support and project management.
  • 6 months data entry experience with 10 key and word processing; minimum 6,000 key strokes per hour required.
  • Computer skills to include Microsoft Outlook, Word, and Excel
Responsibilites::

80% Provides data entry/clerical support for the Finance Department. Heavy data entry of check information in Excel required.

  • Organizes and distributes Finance mail.
  • Opens, separates and logs checks received in Excel spreadsheets and then performs manual confirmation of amounts entered
  • Uses IHIS program to identify the entities of checks without proper entity designation.
  • Prepares checks for deposit and takes them to the Vendor Contract Specialist for deposit. Assists Vendor Contract Specialist with balancing deposits when needed.
  • Compiles the Explanation of Benefit letters and notifies Claims Supervisors via email for pick-up.
  • Uses IHIS program to research refund checks from practitioners, codes them accordingly, scans and emails copies of the checks to Claims department.
  • Creates letters to return misdirected checks to Third Party Administrators, members and practitioners.
  • Retrieves afternoon packages from Shipping and distributes them to the Finance Department.
  • Responds to check inquiries from the Claims Department using the finance logs and verifies deposit status.
  • Maintains list of CBR related payors including contact information and performs outreach to individual payors to identify payors who may be eligible to pay by EFT.
  • Updates the monthly Finance Department Calendar.

10% Provides administrative support to the Finance department.

  • Serves as the backup of the Senior Executive Administrator for the Chief Financial Officer by screening phone calls to the CFO.
  • Makes copies, faxes reports, and scans financial documents.
  • Sets up and maintains files and binders as requested.
  • Assists in the creation of a variety of documents for presentations and/or financial filings.

5% Provides assistance to other departmental staff to accomplish department objectives and assists with special projects

5% Performs other duties and responsibilities as assigned.

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