Executive Assistant HR

Anaheim, CA 92805

Post Date: 04/05/2018 Job ID: 42390 Profession: Medical Administrative

Have experience as an Administrative Assistant and interested in working in healthcare? This is the job for you!! One of the largest specialty medical groups in Anaheim is seeking a professional Executive Assistant to support their HR executives at the Senior Vice President/Vice President level, coordinating and supporting the activities and responsibilities of these Senior Management positions. This position requires effective interaction with a wide variety of individuals on several different levels, including, but not limited to, Senior Executives and Physicians. Company provides opportunities for growth, community involvement, and excellent benefits.

What will I be doing?

Maintains and coordinates the senior executive(s) calendar including appointments and meetings. Coordinates each by establishing date, time and location and notifying all participants. Assists in establishing agendas and preparing presentations, for these meetings as necessary.

Organizes, produces, transcribes and maintains executive level correspondence in all forms including letters, memorandums, notes, minutes, reports, presentations, and graphics.

May make any necessary work-related travel preparations for the senior executive.

Answers and screens telephone calls for the senior executive; intervening when necessary by referring to appropriate person/department to best accomplish desirable outcomes.

Financial coordination: May initiate check requests for conference registrations, journal and association renewals; may initiate paperwork for expense reimbursement and mileage reimbursements; may initiate capital expense requests and obtain signatures from senior executive.

Reviews and responds appropriately to incoming internal/external mail daily.

Establishes, maintains and revises record keeping filing system for all files related to the senior executive position.

Coordinates and/or participates in any special projects necessary for the senior executive.

May be responsible for Payroll tracking for the team.

Takes the initiative to resolve issues before escalating to the senior executive.

What talents do I need to have?

Professionalism communication written and verbal

Service and detail oriented

Team Player

What are the requirements?

Minimum Position Qualifications:

Education: High School Diploma required, plus A.A. Degree and/or equivalent work experience or BA Degree

Experience: Requires 5 years experience as an Administrative Assistant in a health care setting including 3 years of high level secretarial support and/or equivalent in business courses and office experience. The location is in Anaheim and the rate of pay per hour is up to $29.00 depending on experience.

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